Sap Shd0 User Assignment

Hello All ,

I would like to share a document with you all which is related to my recent work using SHD0.

This is a very familiar Tcode  used by both Technical and Functional Consultants but if its used correctly and appropriately am sure it can avoid many Enhancement and Modification developments.

I was not able to find any related documents about this here when I needed that’s why I would like to take this opportunity to provide an informative content to our own SCN so that its helpful for all others.

Lets take a very general example of CO11N ( I was to work over this only ).

This tcode is used to confirm Production Order , Production Order indeed contains all BOM related materials required for a Particular Production. Now what happens sometimes end users use to delete or alter these BOM materials and in our company the requirement was to stop this at user ID level.

Usually while using SHD0 everyone use to create a ZTcode for using it , but we can do it without creating a Ztcode which I am going to explain.

Steps :

1. Tcode SHD0

Give the Transaction code for which you want to Create Transaction and Screen Variants eg . CO11N here

And Select the Standard Variants tab and Further Select Variant Groups tab.

Give a Group Name say ZSIJIN as given here :

You can see that within the Press of Enter System automatically generates the Transaction Variant ZSIJINCO11N ( System Concatenates Group Name + Transaction Code ).

Transaction Variant can contain many Screen Variants inside it.

With the Press of Create Button (F5) it will start simulating CO11N and with each processing , system will propose for Screen Variants to be created for each screen elements such as Buttons , Tool Bars , Menu functions , Sub Screens with fields.

Which will continue as below :

By clicking on the Menu Functions button here you can also Edit functionality of Menu Functions

The above screen variant is for the Pushbuttons of CO11N and you can see that I have done some settings . We will see their effects in the last.

You can see the above proposal gives whole description about that Screen element like Program name with screen number , if you have any confusion you can simulate the same using SE51 and confirm.

We will continue like this ,

This for making Order field mandatory with Material field Output only.

Now press Goods Movement , for further processing.

with the press of enter it will again continue in the same fashion ,

Here comes the ToolBar and you can see that I have set DELETE option to Output only.

And Here I have removed the change in Quantity option.

Now press Exit and Save ( when you get your things done ) option .

2. Assigning Users

Now with the Variant Group created initially ( ZSIJIN in this case ) we  can collect the Users for whom the Above Transaction and Screen Variant need to be applied.

Here we are now going to assign Users. And for this Users Transaction variant will come into action.

Don’t forget to press Assign and Set Proposal Buttons.

3. Now lets see the overall effect. I have highlighted them.

Hope this will be helpful to many and is a worthy document

The topics related to transaction and screen variants have been discussed many times in this forum. We still find many discussion threads and questions regarding how can we make a screen field invisible or how can we provide a field to a certain group of users in display mode. This is another attempt to discuss transaction and screen variants in a detailed manner with an example of CS02 (change material BOM) transaction code.

Introduction:

Transaction Variants are very important for the following key features:

  • Restrict access to unnecessary data fields to the users. In an integrated ERP like SAP, data flows from one module to another and sometimes it is required to hide few specific data fields to a corresponding group of users.
  • Optimized data access and screen access: for example, a group of users are responsible to update few specific fields, and they are not interested in other fields irrelevant to them.
  • Reducing the risk and restricting users to actions: for example, you do not want a group of users to change the quantities inside a production order, or change quantities inside BOM, or delete a component inside BOM etc.

As the name suggests, it is a ‘variant’ of the standard transaction inside SAP.

Scope:

The knowledge:

  • How to create a transaction and screen variant, and attach it to a custom transaction code.
  • What are the options available during creation and change?

This is very important to all the functional/ technical/ techno-functional consultants working in SAP.

Process:

The step by step procedure of creating screen variants, transaction variants and variant transaction codes is discussed in this section with an example in IDES with EhP 4.

Here we take the case of changing a material BOM (CS02) with the following constraints attached:

  • The user is authorized to change only the consumption storage location.
  • The user cannot delete any item, or change any other fields, or delete the BOM itself.

The transaction variant should be created in the development system, and then transported to quality and production system after prior testing.

Transaction variants are created in SHD0 transaction code:

After providing the name of the transaction variant you are going to create, click on the create button or press ‘F5’ to create the transaction variant. This will take you to the original transaction, and record the screen fields to the screen variants which are going to be created in this process.

Press Enter. You will see a pop-up appearing to ‘confirm screen entries’, you can make the necessary changes during recording, or record all the screen entries and making decision at the end. We will follow the second option in this example.

There may be an option for ‘menu functions’ in that pop-up screen. It is used to deactivate any menu functions (as in this case, we are not allowing the user to delete any components or the BOM, so we will think of deactivating the ‘Delete’ pushbutton (a function key), and you can control what are the menu options you want to be unavailable to the user.)

This process also shares a great knowledge regarding the flow of the actual standard transactions; you get to know what are the ‘function key’s already deactivated in a specific screen.

For example, in standard CS02, the option of deleting BOM is deactivated in the initial screen. In standard CS02:

So, if we try to deactivate it over here, system should let me know that it is already deactivated. Click on the ‘menu functions’ button to call the interface variant:

Click on the folder with a ‘+’ sign to expand:

I think the concept of ‘interface variant’ is now clear. We press Enter to continue to the BOM components screen (General Item Overview).

Press Enter, system will again show up a pop-up screen to indicate the screen fields are being recorded in the screen variant.

The interface variant for this screen will be required, since we do not want to allow the users to delete a component (or other function keys or menu options). Click on the ‘Menu functions’ button:

Press Enter.

Continue pressing Enter until you reach the General Item Overview screen again.

In this process we record all the screens inside BOM. The person creating the transaction variant must have a fair idea of the ways the user can make changes, all the menu options that he may follow; otherwise it will not be full-proof and safe.

For example, in this recording we also capture screens from the component details screens, BOM header screen, all the tabs, and deactivate menu functions whenever necessary.

After capturing the screens, press the exit key (Shift + F3):

You will reach to the Change transaction variant screen. All thescreen recordings are now complete and you are going to decide:

  • Which fields will be ‘display only’
  • Which fields will be ‘invisible’
  • Which menu functions will be deactivated during this variant transaction

Use ‘page down’ and ‘page up’ keys to navigate through all the screen variants.

Since the user was responsible to change the consumption location, we allow entry in this filed.

Make the settings for deactivated buttons as shown:

The process is complete. We will now save the screen variants and the transaction variant.

Click on the ‘save’ button:

System will ask for a package during save. Provide suitable package to which you are saving.

Press Enter.

System will show a pop-up for a workbench request, so that this can later be transported to quality and production system.

Continue pressing enter to save all the screen variants to this single workbench request and with the same package, until you reach the transaction variant screen again.

So, now the transaction variant is saved and we are ready to test the same.

Press the back button (F3).

Press F8 or click on the test button to test this transaction variant:

So, this has successfully been tested now.

Now we will create a custom transaction code (variant transaction), that uses this transaction variant.

From the transaction variant screen, press Shift + F6 or follow the menu path:

Press Enter.

Save the custom transaction code. During save, provide the same package and the workbench request number that we have used.

Now we are ready to use this variant transaction.

Authorizations:

The specific group for which we have created this variant transaction ‘ZCS02’ will now be authorized to this transaction code by BASIS with proper roles and authorizations.

The following section has been included in version 2 and this section is inspired by the feedback provided by expert Jeevan Sagar:

Requirement:

We take here an example case where the ‘material memo’ pushbutton for long text should be made invisible from MD04 screen for all the users.

Please find the below SCN thread and let us extend this case for all the users:

http://scn.sap.com/thread/3417424

In this case, we are not going to create a variant transaction. Instead we will activate this transaction variant to the standard MD04.

Go to the Standard variants tab as shown below.

After entering the transaction variant, click on the Activate button. System will show an information message: ‘Standard variant also set at beginning of transaction without variant!’

Press Enter. Now you will see that the ‘deactivate’ button becomes active. This can be used anytime to deactivate the usage of the transaction variant to the standard transaction.

You can now test the MD04 transaction, it will use the transaction variant that has been activated.

Thanks for viewing the document. Please do share your valuable feedback.

Rajen

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